Organized by Gauteng North Junior Chess Association
under the auspices of
the South African Junior Chess Association (SAJCA)
and
Chess South Africa (CHESSA)

Chess South Africa Junior Championships 2006 (CHESSAJC2006) : Circular No.4

We would like to thank the Regions that responded timeously to all requests with regard to the previous Circulars.

PLEASE NOTE:  Regional Committees are responsible for the duplication of all the information sent to the Region.  Each administrator MUST be fully informed of all administrative and other arrangements as communicated in the circulars.

• Time control during the Tournament(s)

Please note that the time control during the tournaments will be as follows:

Digital Clocks:

• 30 sec extra time per move (etpm) throughout
• Phase I:          35 moves in 75 minutes [This approximates to 35 moves in 92 minutes]
• Phase II:         Add 15 minutes to each clock and play to a finish.
• Note that move-by-move notation is required at all times and 10.2 does not apply.

Analogue clocks: 

• Phase I:     35 moves in 90 minutes.
• Phase II:         After Black's 35th move, add 30 minutes to each clock and play to a finish.
• 10.2 applies. In case of a 10.2 claim the arbiters reserve the right to replace the analogue clock with a digital clock showing the same times and giving each player 10 seconds etpm. 
• Notation is not necessary by a player who has less than 5 minutes remaining.

This will have the effect that in both cases phase I will be based on 35 moves AND a full game will be approximately 4 hours long.

As there will not be sufficient digital clocks for all during the tournament, the Arbiters will make a ruling after registration and advise all managers of their decision.  This will most probably applied as follows:

• Team competition:     Digital clocks for teams in the Champions section, all others as per the analogue-clock procedure.
• Individual competition:     Digital clocks in the A-section, all others as per the analogue-clock procedure.

• Clocks

DGT electronic clocks are the preferred clocks for the tournament.  Each region is responsible for bringing 6 clocks per team except for the u/10 teams for which 4 clocks per team must be supplied.  All clocks must be in good working order.

It is requested that teams bring electronic clocks (if possible) fitted with new batteries.  Electronic clocks will ALWAYS have preference over analogue clocks.  The organizers will not supply batteries for electronic clocks. 

• Submission of final information

You are reminded of the deadlines for submission of information (data captured using the special files) and deposits as per the overall timetable hereunder:
1.   31 Augustus 2006          Application by Regions for additional teams                                                      DONE
2.   08 September 2006 LOC to advise Regions which additional teams can be accommodated.           DONE
3.   29 September 2006 Accommodation deposit [50% of the total fee for accommodation]
4.   29 September 2006      Entries for Team and Individual events close, with 30% to be paid by this date, incl. submission of detail files per age group.
5.   15 October 2006            Final day for hostel-bookings & submission of final data-files.  This is necessary to allow some time for the technical committee to validate the files received on 29 September, to add the latest CHESSA files and to get updated files from the Regions, where necessary.
6.   17 November 2006        Closing of Entries – Individual Event [This includes entries of individuals that are only playing in the Individual event.
7.   17 November 2006       Final day for payment of accommodation fees and balance of Entry-fees.
8.   30 November 2006       Closing of late entries – Individual event (incl. R50 additional fee)

Also please note that all players MUST be paid up members of CHESSA for 2006. The players of Regions that want to participate must be on the CHESSA database files of 1 October 2006.  Players whose details are not complete on the database or who failed to pay their dues for 2006 shall not be able to play for either the team or the individual championship sections of the Nationals.

• Banking details

The following bank details must be used for all monies deposited in respect of the 2006 tournament:

• Bank:                           ABSA
• Branch:                       Menlyn
• Branch code:              261050
• Account name:           Gauteng Noord Junior Skaakvereniging (SA 2006)
• Account number:        916 947 9999
• Account type:            Savings Account

All payments (100%) MUST be paid into the above account no later than 17 November 2006.  Any region with outstanding amounts will not be allowed to enter their teams in the Championships.  This includes players who will only be participating in the Individual Championships only.

• Trophies

All regions that are in possession of any National trophies must return them to the Local Organizing Committee on the 3rd of December 2006 (during registration).

Please note that it is the responsibility of the region to ensure that:

• All trophies have been engraved.
• All trophies currently held by last year’s National winners (individual) be returned.

Failure to return any trophies will result in your teams/individual players not being able to participate in the specific event/section.

• Timetable / Program  (VERY IMPORTANT TO WORK THROUGH!)

The preliminary program is attached as ANNEXURE A.  Please note that the Arbiter-exams have been added on the 7th.

We have received numerous requests to start the second round earlier, which will allow the younger kids to go to bed earlier AND will give time for players to review/analyse their later games after the end of the round AND allow the Arbiters/administration to process results earlier in the evening.  The main concern was always the dinners, BUT we have the flexibility to cater for the main meal during lunch, and to provide pre-packed evening meals, if so required.  The implication of this will be that the 2nd round will then be from 16h00 to 22h00.  The players will need to collect their dinner-packs between 15h00 and 15h45 from their respective hostels.

However, for this to be changed, we will need your Regions input and as such, we would appreciate if you can complete and return the questionnaire hereunder to us by no later than 29 September 2006.

• General

          We wish you well in your preparation for the Chess South African Junior Championships 2006.

Yours in chess

Banie van Vollenhoven
Convener

 ANNEXURE A

SAJCC2006 - PROVISIONAL PROGRAM

Meal times
•   Breakfast:         06:30-08:00
•   Lunch:              12:30-14:00
•   Supper:            16:30-18:00